Equipment rentals
RentalPoint gives equipment rental businesses a real-time view of availability, quotations, reservations, serialized assets, maintenance, deliveries and returns. Check what can be supplied before committing to a customer to help avoid overbooking. Sales, warehouse and service teams can work from the same rental record instead of reconciling separate spreadsheets.
Explore equipment rental features
One equipment rental management workflow
Replace disconnected spreadsheets and double handling with equipment rental management software built around the complete rental cycle. RentalPoint combines equipment rental tracking software with booking, maintenance and fulfillment workflows. From construction fleets to tool rental counters serving handyman customers, teams can manage the equipment and accessories each job needs.
Create quotes and orders quickly with equipment rental booking software that keeps products, dates and customer details together. Send quotes and contracts immediately, then reserve the required equipment as the booking progresses. Flexible booking statuses—Quote, Light Pencil, Heavy Pencil and Reserved—help staff distinguish tentative demand from confirmed commitments.
Manage excavators, forklifts, drills, utility trailers and roll-off dumpsters in one equipment tree, with individual assets, kits, components and accessories organized beneath each product. Track selected items by barcode or QR code and manage bulk stock by quantity, giving the warehouse a clearer view of what is available, allocated or already out on rent.
Record maintenance issues, costs and downtime against an asset. Preparation and de-preparation time can hold equipment while it is being tested, cleaned or packed, helping stop unavailable equipment from being promised to the next customer.
Connected operations
RentalPoint keeps your rental desk, warehouse and delivery team working from the same booking details, from confirming an order to checking equipment back in.
Your rental workflow
Dates, rates, equipment and payment terms are confirmed.
Serialized assets, quantity stock and accessories are reserved.
The electronic pick list supports scanning, while delivery or customer pickup details stay with the job.
Equipment is scanned or counted back in, with damage and maintenance actions recorded before the next booking.
Use RentalPoint in a browser on desktop, tablet or phone. Online deposit collection is optional, allowing you to use the payment terms that suit your business. Connect branches with the Multi Location add-on as you expand, and carry each rental through to accounts with invoicing and QuickBooks Online or Xero integrations.
Optional Online Rental Store
Let customers browse the equipment you offer online, choose rental dates and book even when your rental desk is closed. Give customers a convenient way to arrange their next job while your team prepares equipment and handles returns.
Available with RentalPoint’s Online Rental Store add-on.
Explore the Online Rental Store
Explore RentalPoint features for bookings, equipment scheduling, warehouse preparation, crew, purchasing and reporting.
RentalPoint editions
Compare three RentalPoint editions and choose the right starting point for your business.
Prices are in USD per month. Yearly prices apply when paid yearly.
Included with every package
$45
USD per month Paid yearly
First user licence included. Additional licences available.
Maximum of 10 users, plus warehouse and technicians. Warehouse and technician licences are free.
$116
USD per month Paid yearly
First user licence included. Additional licences available.
Warehouse and technician licences are free.
$500
USD per month Paid yearly
5 users and up to 5 locations. Contact sales for a quotation based on your needs.
Warehouse and technician licences are free.
For pricing in your region, email sales@rentp.com.
Questions, answered
Equipment rental software connects quotations, reservations, availability, serialized inventory, quantity stock, maintenance, preparation, deliveries, pickups, returns, invoicing and reporting. RentalPoint keeps these activities attached to the same customer booking.
Yes. RentalPoint offers a Multi Location add-on for businesses operating across branches or warehouses. Teams can transfer equipment between locations and apply location-based operator privileges.
The reservation system checks equipment requirements against scheduled demand and supports first-come, first-served or pooled stock methods. Booking statuses, preparation time, de-preparation time and maintenance downtime provide a more accurate view of when equipment can be committed.
See how RentalPoint can simplify inventory tracking, equipment bookings and rental readiness.