Venues & spaces
RentalPoint gives businesses that rent meeting and conference rooms a shared view of availability, customer reservations, resources, documents and payment terms. Keep the room, organizer and supplied equipment connected in one booking record.
Explore room booking features
Room booking software for businesses that rent spaces
Meeting room booking software should show what is reserved and what the organizer expects to find when they arrive.
Check real-time room availability against the requested date and time to help avoid overbooking a space. Maintain room and venue records and distinguish inquiries, tentative reservations and confirmed meetings through booking statuses.
Connect furniture, displays, microphones, conferencing equipment, catering-related rental items or technical crew to the reservation. Components and accessories help staff build complete room packages rather than recording the space alone.
Create quotes and room orders quickly with the space, equipment and rental period, then send quotes and contracts immediately. Retain approved documents and invoices with the booking. Set deposit and balance payment terms, with online deposit collection available as an option.
Connected operations
Your rental workflow
Confirm room, date, times, organizer and resource needs.
Quote the room package and apply the correct booking status.
Reserve setup time, equipment and any assigned crew.
Finalize customer documents, payment and post-meeting resource return.
Use room reservation software to connect each commercially rented space with its organizer, agreed equipment and booking documents. A boardroom meeting may need a display and a few microphones; a training session may also need computers and a longer setup period. Keep those requirements visible to the team preparing the room.
Optional Online Rental Store
Let customers browse the meeting and conference rooms you offer online, choose rental dates and book anytime. Give organizers a way to reserve space outside office hours while your team prepares rooms and equipment.
Available with RentalPoint’s Online Rental Store add-on.
Explore the Online Rental Store
Explore RentalPoint features for bookings, equipment scheduling, warehouse preparation, crew, purchasing and reporting.
RentalPoint editions
Compare three RentalPoint editions and choose the right starting point for your business.
Prices are in USD per month. Yearly prices apply when paid yearly.
Included with every package
$45
USD per month Paid yearly
First user licence included. Additional licences available.
Maximum of 10 users, plus warehouse and technicians. Warehouse and technician licences are free.
$116
USD per month Paid yearly
First user licence included. Additional licences available.
Warehouse and technician licences are free.
$500
USD per month Paid yearly
5 users and up to 5 locations. Contact sales for a quotation based on your needs.
Warehouse and technician licences are free.
For pricing in your region, email sales@rentp.com.
Questions, answered
Yes. RentalPoint can be configured as a meeting room booking system for spaces rented to customers. It schedules room or venue records, connects resources and equipment, manages booking statuses and keeps customer documents and payments with the reservation.
Yes. RentalPoint can serve as a conference room reservation system for multi-room bookings by using breakouts to separate requirements by room, date, time or session while keeping the overall booking connected.
Yes. Customers can book selected meeting and conference rooms anytime through the Online Rental Store add-on. Choose which rooms and packages to offer online for your commercial room-rental service.
Bring availability, organizers, resources and payments into one conference room booking workflow.